How to Collect Emails: 10 Strategies to Grow Your Email List

Jan 7, 2021 - By Travis Jamison

Like what you read?
Apply it in practice with Sender.net - the most cost-effective email marketing solution in the market.
Try Sender for free

One of the oldest digital marketing tactics, email marketing, has one of the highest returns on investment today.

It makes perfect sense when you pause to think about how people engage with email. 

Most people check their inboxes several times a day. They can open an email from a brand right away or save it for a later date.

They can access the message repeatedly, and it will remain in their minds if it remains undeleted, reasserting itself every time they glance at the inbox. 

On the other hand, social media marketing, which also has a high potential ROI, can sometimes be disruptive. You don’t always want to engage with an ad in your feed; once you scroll past it, it’s out of your mind. Not to mention YouTube ads, which most users skip after the obligatory five seconds, and mostly find annoying. 

Email has the luxury of being desired. After all, the recipient had to provide their contact details to the brand at some point of contact. As such, it can be leveraged into the driving force behind your conversions and sales. 

But in order to be able to do that, you first need to collect your lead’s email address. Read on to learn how you can do that and some of the most important steps in the process. 

Provide a Compelling Reason to Leave Email Address

The first rule of email collection is rather simple: you need to have a compelling reason for someone to give you their personal contact information.

Many brands make a mistake expecting someone to just sign up for their email list because the opportunity is there. But people don’t want to be bombarded with emails they have no interest in.

Plus, they expect to get something in return if they really will let you into their inbox’s privacy.

The “thing” you give them is, most straightforwardly, value. We’re talking about value in the form of:

  • Content they will find relevant, useful, and interesting.
  • News, such as notifications about discounts, items being back in stock, sales, new items arriving to the store, new services becoming available, and so on.
  • Personalized content, which can range from personalized recommendations to discounts and anything else you can think of.

To add a bit more fuel to the fire kindling your valuable content, you can utilize social proof on your website.

That includes reviews, testimonials, and all kinds of user-generated content that will help your new visitors grasp the value of your brand.

The fear of missing out is also a popular tactic. You can anchor it to a limited-time offer, a limited number of items, or limited availability. The tactic can work wonders, but only if you, again, offer something your target audience actually wants to have. 

Make Email Collection Uncomplicated

The other fact you need to consider is how easy it is to sign up for your email list.

If it requires filling out dozens of forms and providing a whole lot of information upfront, your signup rates will be reduced, sometimes significantly. The easier it can be, the better. 

When you think about it, you only need someone’s name and email address. Granted, you will want to know more about them. Their age, location, interests, and how they found your brand are valuable information to you. You can, however, collect all this information later. 

Try to make your initial emails to new members of your list general but incredibly valuable. The more value you provide, the more they will be happy with their decision to sign up to your list. 

Once you have provided enough value, you can ask for something else in return. As you do that, you’ll want to explain that you need the information to be able to tailor future emails to the interests of the person you are addressing. 

Of course, there are other ways to collect information about your users, so take a look at what your Google Analytics dashboard has to say, for starters.

Analyze Email Collection Process

The final step of your email collection process is to track your success rates. 

You’ll need to:

  • Look at open and click rates for all the emails you send out.
  • Test different types of subjects and opening lines.
  • Test different kinds of visuals in your emails.

It will take some time to develop different creative solutions for the emails, and you will need to send out a certain number of them to ensure the data you are working with is accurate. But given the fact that this practice will significantly improve your click-through rates, and thus conversions, it is well worth your time. 

Now let’s take a look at some of the best methods you can use for collecting email addresses.

10 Strategies for Effective Email Collection Process

Here are 10 email gathering strategies and best practices you should apply within your email collection plan.

1. Signup Landing Pages – One of the Main Email Collector

One of the most straightforward ways to get someone’s email address is to create a specific landing page for the purpose. 

This can be a page that details what your newsletter is all about. Explain what kind of content you typically send your readers, how often they can expect to receive these emails, and what value they offer. Make an effort to provide a very real hook for your readers and write some compelling copy that can help them convert into email recipients. 

Make sure you link to this page from all of your other pages and clearly denote what the page is. A “sign up to our newsletter” kind of copy should work best.

2. Popups – May be Your Best Weapon to Capture New Leads

If you want to allow readers to sign up from the page they are currently on, without having to click somewhere else, you can choose to use the pop-up.

It can be triggered by different parameters, such as:

  • Time spent on the page.
  • Scrolling down to a certain portion of the page.
  • Showing exit intent, etc.

This is your chance to grab visitors’ attention and nudge them in the right direction. 

However, do bear in mind that pop-ups can be annoying. Returning visitors will get bored of them incredibly quickly, so it’s best to show them only to new ones. 

Sender has a nice pop-up that is triggered by exit intent. It details the newsletter’s frequency, and it’s a chance to hook someone before they click off the page.


3. Comment Forms – Simple and Often Forgotten Thing

You can also use the comment forms on your blog posts to collect email addresses legally. 

When someone leaves a comment, you simply ask them to share their name and email, to verify they are a real person and not a bot. Later, you can use these same email addresses to send email newsletters and other valuable content. 

Bear in mind that this method might result in many unsubscribes, unless the email content you provide is incredibly valuable.

You can see a sample of this on the Savvy Sleeper blog. They offer the option of leaving a comment on their posts, which also gives them the option of collecting emails.


Image source: Savvysleeper.org

4. Sticky Bars on Top of the Page – Often Underestimated

Just like you stick your menu to the top of the page, you can add an email signup option to that same menu. Or you can just leave the signup form, and lose the menu. 

This can work especially well on blog posts, where people will be in direct touch with your content and able to perceive its value. If they are also constantly reminded there is a chance to receive this kind of content regularly, they will be tempted to sign up.

5. Gamified and Interactive Forms to Collect Visitor’s Emails

The signup forms you use can also be made quite interesting, in order to boost the likelihood of conversion. You can do quizzes and mini games, for example. You can also test someone’s knowledge about a specific subject or offer tests that will pair them up with a certain item or service. 

As long as you keep them fun and interesting and they don’t take up more than a couple of minutes of someone’s time, they can be a really good experience.

6. Social Media Platforms – One of the Most Popular Ways For Email Acquisition

You can also use your social media presence for email acquisition. Being the vast online space that it is, social media offers plenty of ways to gather some contacts.

For instance, it’s a great way to promote your gated content (which we’ll get to in a moment). By generating more buzz about it, you can hope to convert more visitors into leads.

You can also use social media ads to promote a newsletter signup landing page, or any other piece of content that also allows visitors to remain in touch.

You can do lives and stories that end with a neat “sign up for our newsletter to get the resource I’ve been talking about” prompt.

You can of course also join all kinds of communities – Facebook and LinkedIn groups for example – where you can promote your content. If it’s what would interest the members of the group of course.

Also read: Lead Generation Through Social Media

7. Gated Content or Premium Content Only for Subscribers

Gated or premium content is often considered the norm when it comes to email collection. 

It’s when you offer subscriber a valuable piece of content (often an e-book or any other longer piece) in exchange for an email address. You can tease parts of the content on the blog or a landing page, but offer the true bulk of it only to those who sign up. 

This is the tactic most brands use – and while some certainly use it well and offer incredible value, others slap together an e-book in a couple of hours just to be able to grow their list.

But as you’ve already read the first piece of advice we offer in this article, we know you won’t be doing that.

Take a look at the content LFA Capsule Fillers offers. They have designed an e-book that will help their users immensely, which is the kind of value and target audience match you should be aiming for.


8. Live Chat and Contact Forms

When someone gets in touch with your customer service, you can use the email they have provided to contact them further. That’s especially if you can offer further assistance, help them solve another issue, offer similar products, etc. 

Live chat or contact forms is a great way to gather these emails (and help your customers out when they need help the most), so you might want to consider it. A chatbot can be a great addition, too, in case you can offer a more general kind of support.


10. Contests and Giveaways – Greatly Attracts New Subscribers

Finally, another great way to gather emails and attract new subscribers is to do giveaways and host contests. You can use your social media presence to amp them up, and you can expect many people to sign up, even if it’s not a particularly high-value item. People love freebies, so this tactic can work wonders.

Gili, for example, has a monthly giveaway on their website. You sign up for their newsletter and you get entered into that month’s giveaway. It’s a great opportunity for a customer to win some gear and a fantastic email address collector for the business. 


Key Take-Aways of Email Collection

When considering the email collection forms you will use on your website, consider what your target audience will prefer. You’ll want to offer them the options they will most likely respond to.

Don’t shove signup forms down their throats. Let them see the value in signing up, instead of feeling bullied into it. You can expect excellent results with this approach and the best email collection practices.

Also read: 12 Effective Newsletter Signup Examples & Popup Form

Author bio

Travis is a founder turned investor and a search engine mega nerd. After a decade of experience in building and growing online businesses (with two sizable exits), he switched his focus towards investing. And created Investing.io for other entrepreneurs turned investors to learn, connect and collaborate.

Vector group
Get started
Get started

Get started with a free plan

With our Free Forever plan you can send emails to up to 2,500 of your subscribers.

  • Access to all features, including automation
  • Up to 15 000 emails per month to 2 500 subscribers
  • No credit card required
Get Started